Adobe Acrobat 9 wraps video and animation into PDFs; supports geospatial mapping and 3D images; enhances 256-bit encryption; improves form management and redaction; takes Web page snapshots; PDF Portfolios better bundle complex packages; free online tie-ins extend the tools and allow remote collaboration.
Setup and interface
Installing Acrobat 9 Pro Extended took about 20 minutes on our Windows XP test computer. In our experience, uninstalling older versions of Acrobat took longer than adding the new application. The process was relatively smooth and unintrusive, although we did wind up with an Acrobat 9 icon on our desktop. During installation, Adobe offers the choice of opting into or rejecting its Product Improvement Program, which will send the company anonymous information about how you use the software. Although the company pledges anonymity, we were nevertheless glad that it presented the option not to participate upfront.
This release of Acrobat makes PDFs more dynamic and packs in more new features than prior releases did. Although PDFs have been interactive for some time, such as with Version 8's support for Web-based forms, Acrobat 9 takes the print-ready document format into the so-called Web 2.0 era.
The Portable Document format is maturing from print-readiness to a venue for multimedia content. For the first time, PDFs will play movies via the free Acrobat Reader 9, set for a July release. Acrobat Pro Extended users can convert eight formats, including MOV and WMV files, to Flash content that can be embedded within PDFs alongside audio content and even 3D models. And developers can tweak layouts with Flex Builder 3 or Flash CS3.
Integrating with Acrobat 9 is Adobe Systems' beta release of the online community, Acrobat.com. It includes the Buzzword word processor with collaborative editing and commenting features as well as 5GB of file storage. Conversion of five documents to Portable Document Format, sadly, doesn't include those neat capabilities for embedding movies. But Acrobat.com's solid ConnectNow Web-conferencing and desktop-sharing tool enables chatting via text, video, and voice. The site also can host data from forms created in Acrobat software. Business users could opt to access documents at Acrobat online or handle collaboration via SharePoint workspaces, network folders, or WebDAV.
The new PDF Portfolios feature in Acrobat 9 lets users drag and drop content into a PDF bundle. Myriad layout and presentation options include a flip-through view similar to Apple's Cover Flow for the iPhone. Adobe also tried to make it easier for companies using Pro and Pro Extended to make pages match visually with themes and custom logos, and it improved tools for comparing documents. We created PDF Portfolios without a snag in some experiments. Unfortunately, in a couple of cases Acrobat wouldn't let us add some Flash movies, and it didn't offer a solid explanation.
Acrobat 9 also will take snapshots of Web pages and convert entire pages or chunks of them to a PDF that preserves links and animation. We were able to use this in Internet Explorer, but the command described by Adobe seemed to be missing from Firefox 2 or 3.
Mapping features only in Acrobat Pro Extended 9 preserve geospatial coordinates and enable users to mark locations and measure distances. In addition, architects and other designers using CAD software can embed 3D models within PDFs. These creative options are cool for professionals, but we wish you didn't need to pay $699 to use them. At least you can view the dynamic content, once Pro Extended users drop it into a PDF, within Acrobat Reader 9.
For creating online forms, Acrobat 9 adds intelligence to recognize content for conversion to fillable fields. Potentially delighting conference planners, a forms-tracking dashboard will show, for example, the status of responses to a mass party invitation e-mail and let a user send reminders to guests. Responses can be sorted, filtered, and exported to spreadsheets.
Acrobat 9's security enhancements enable users to add 256-bit encryption, which online banks use, for PDFs. Locking down PDFs can't get much more thorough, given the digital signatures and metadata removal also available. New comparison features, not in Acrobat Standard, highlight the edits between versions of a document. Redaction tools in the Pro editions, a key selling point of Acrobat 8, will offer searches for numeric patterns in addition to multiple words and phrases. A company could, for example, find every accidental mention of a Social Security number or top-secret product being developed and black out the potential leaks from a PDF with one blow.